Every plan includes everything: all features, unlimited vendor assessments and as many collaborators as you want. Pricing is based only on the size of your university (full-time equivalents, FTE).
Why FTE and not seats? The price follows how many vendors and reviews a university handles, which grows with its size, not how many people log in. Every colleague and every vendor is included, so the whole privacy, IT, procurement and library team can work in one place.
Validemic is free for universities that purchase a site license for Avidnote, our AI research-writing platform, or Kahubi, our AI-native research workspace. One agreement, two products.
No feature tiers, no per-seat fees, no security add-ons. The size band only sets the price; the product is the same for a 900-FTE college and a 30,000-FTE university.
| Included | Small | Medium | Large | Extra large |
|---|---|---|---|---|
| Platform | ||||
| Unlimited collaborators across privacy, IT, procurement and library | ||||
| Unlimited vendor assessments and vendor portal links | ||||
| GDPR, EU AI Act, data-residency and security checks with cited sources | ||||
| Your own internal policies applied as review criteria | ||||
| Vendor comparison: compliance, functionality and pricing side by side | ||||
| Change monitoring of vendor policies and regulation texts, with email alerts | ||||
| AI assistant grounded in your vendors, documents and the legislation | ||||
| DPIA drafts, decision memos and exports | ||||
| Data protection & security | ||||
| GDPR: Validemic acts as processor under Art. 28 and signs a DPA with every institution | ||||
| All data hosted in the EU (primary hosting in Sweden, EU-only backups) | ||||
| Never trained on your data: zero-retention AI inference on EU infrastructure | ||||
| Encryption in transit (TLS 1.2+); backups encrypted before they leave the server | ||||
| Single sign-on with your identity provider (SAML / OIDC), set up on request | ||||
| Role-based access (admin, member, viewer) | ||||
| Export at any time in open formats; deletion on request | ||||
| Published subprocessor list; no subprocessors outside the EU/EEA | ||||
| Support & procurement | ||||
| Priority support | ||||
| Onboarding session for your teams | ||||
| Security questionnaires (HECVAT and others) and DPA completed for your procurement | ||||
| One annual invoice; no per-user or usage fees | ||||
We are happy to walk you through it, or to put together a quote for your procurement team.
Prefer to start small? Ask us about a departmental pilot before a university-wide agreement.
Contact us